Ministry of Foreign Affairs & Trade
2023 Protocol Support Officer
Wellington
Opportunity expired
Opportunity details
- Internship, Clerkship or Placement
- NZD 43,793 - 50,362 / Year
- Apply by 15 Nov 2022
About the Ministry of Foreign Affairs & Trade New Zealand (MFAT)
The Ministry of Foreign Affairs & Trade New Zealand acts in the world to build a safer, more prosperous, and more sustainable future for New Zealanders. In line with its purpose and values, MFAT engages and seeks to influence outcomes that align with Aotearoa New Zealand’s values and interests. They pursue the Government’s international priorities and provide advice to the Government on the implications for New Zealand of what is happening in the world.
Your role
The Protocol Support Officer provides support to the Ministry of Foreign Affairs and Trade’s Protocol Division in the area of diplomatic and consular privileges and immunities. This role is at an intern-equivalent level position which is part-time (15 hours per week) and is remunerated accordingly. It would suit a current tertiary student with an interest in international relations.
The role includes:
- Administrative support to the team of Protocol Advisors.
- Manage and process departure documentation for foreign diplomats, including updating internal records, updating the official Diplomatic and Consular List on the MFAT website;
- Process domestic student status applications;
- Process car forms for foreign diplomats applying for and removing diplomatic license plates;
- Provide document management support for the Unit;
- Assist Protocol Advisers with calculating and processing rates refunds for diplomatic missions/posts;
- General research for members of the Protocol Division
Training, development & rotations
MFAT provides study assistance to build staff capability and recognise that work-relevant study is an important aspect of development. Staff with an interest in this may apply through their manager for study assistance which will be assessed on a case-by-case basis.
Salary & benefits
The appointment range for this role is MFAT Band for Interns NZ$43,793 - NZ$50,362.
Here are some of the benefits MFAT offer:
- Employee Assistance Program
- Annual Health and well-being subsidy
- Paid Time Off
- Flexible Working Arrangements
- Read more benefits.
Work life balance
MFAT is committed to flexible working. As their value of kotahitanga describes, they draw their strength from their diversity and they can find all sorts of ways of making flexible working work. Read more.
To know more about life at MFAT, watch this video:
Culture & vibe
MFAT aspires to be a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that their staff reflects the diversity of New Zealand and the countries they work in and that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected. Read more.
About you
Here's what we are looking for in this role:
- Applicants must hold New Zealand citizenship.
- Applicants must be able to obtain and maintain an appropriate New Zealand Government Security clearance.
- Applicants should be able to demonstrate very close attention to detail.
- Excellent IT skills including competence in the use of Microsoft Excel.
- Ability to work methodically in close coordination with the team of Protocol Advisors and other colleagues.
How to apply
To apply for this role, simply click the "Apply on employer site" button on this page to submit your application directly to the Ministry of Foreign Affairs & Trade New Zealand.
Hiring criteria
- No experience required
- New Zealand Citizen
- Business & Management +more
- Associate Degree or higher
Reviews
Note taking, email correspondence, attending meetings, assessing policy and internation standards for trade.
Day to day responsibilities is heavy on reporting and writing responses to OIA's and Ministerial. Could do with more work specific on briefings etc.
I find my day-to-day responsibilities to be quite light and oftentimes find myself bored. I would prefer to be a lot busier
About the employer
Ministry of Foreign Affairs & Trade
3.8
1,000 - 50,000 employees
Government & Public Service
Let MFAT introduce you to the world of policy, and we'll show you how you can make a difference for Aotearoa's place in the world.
Pros and cons of working at Ministry of Foreign Affairs & Trade
Pros
The ability to have a tangible impact on the world and for people, for example helping partner countries reduce their carbon emissions and develop their renewable energy sector.
The diversity and pace of work. Every day is different and the work changes quickly. It makes it difficult to be bored.
The team culture and rewarding work.
Plenty of opportunity to progress career with a range of amazing opportunities and the ministry shows a commitment to expanding our knowledge and experiences to make us better all-round foreign policy officers.
We had an 8-week induction program, where we learnt core writing skills, completed foundational courses about key topics, and learnt the systems we use on a day-to-day basis.
Cons
It generally takes 4-6 years to go on posting.
The pressure and demands of the work. Often longer hours are needed to get the work done.
There is a strong culture of overwork.
Lack of social connectedness in the workplace, very hard to start work here with so much institutional knowledge.
The level of support from your team varies throughout the ministry.